Charlotte Gates – Director of Business Services
Cheryl Chatterton – Business Specialist
Joann Harris – Business Specialist P/T
Ruth Macias – Accounts Payable
Bea Olivas – Accounts Payable
Armida Varela – Accounts Payable
Mary Oien – Special Accounts/Fixed Assets
Jeff King – Payroll Specialist
Cathy O'Connor – Payroll Specialist
Amanda Pedrego – District Receptionist
Chris Mendoza – Warehouse Supervisor
Diane Lucero – Warehouse/Inventory Technician
Jorge Salazar – Warehouse/Inventory Technician
Randy Roden - Mail Courier

Business Office is located at 350 West Sahuarita Rd. District Administration Building (Building 10.) The hours of operation are 7:30 a.m. to 4:00 p.m. Monday through Friday.

Business Services includes the following areas:
--Payroll
--Purchasing/Accounts Payable
--Finance
--Warehouse
--Student Activity/Auxiliary Accounts
--Tax Credit Program
--Gifts and Donations

The Business Services also includes the following Departments:
--Food & Nutrition
--Plant Operations (Facilities)
--Transportation

The Business Service Department is committed to spending SUSD taxpayers dollars in the most efficient and effective manner. Business Services support all areas of the District operations. We strive to provide the resources available to provide the highest quality education for all SUSD students.

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Payroll

Direct Deposit Authorization Form
Federal Tax Withholding Form (w-4 Form)
Pay Schedule – FY 09-10
State Tax Form Arizona Withholding Form (A-4 Form)
Timetrak Edit Form

FAQ’s
Taxes
1. How do I change my Federal taxes?
2. How do I change my Arizona state taxes?

Miscellaneous
3. What should I do if I lost my payroll check?
4. What should I do if I do not receive my check?
5. How can I have my pay deposited into my bank account?
6. How do I stop having my pay deposited and be issued a check?
7. How do I change my address that my check and/or W-2 is mailed to?

Q. 1. How do I change my Federal taxes? (Top)
A. Complete the Federal Tax Change form (W4) and send it to Payroll. The form is available in Payroll section on the SUSD website and in the Payroll Office.

Q. 2. How do I change my Arizona state taxes? (Top)
A. Complete the Arizona State Tax form (A-4) and send it to Payroll. The form is available in Payroll section on the SUSD website and in the Payroll Office.

Q. 3. What should I do if I lost my payroll check? (Top)
A. Go to the Payroll office to complete the appropriate paperwork

Q. 4. What should I do if I do not receive my check? (Top)
A. Contact the payroll department to confirm a check was issued. If the check was issued, we will research to see where the check was sent. If it is determined to be lost in the mail, it is a 10 day waiting period beginning with the date it was mailed before we can stop payment. You will need to complete some paperwork in Payroll before a stop payment can be placed. There is a 48-72 hour waiting period before the replacement check is issued.

Q. 5. How can I have my pay deposited into my bank account? (Top)
A. Complete the Direct Deposit Authorization form. Attach a voided check for checking accounts and send to Payroll. The form is available in Payroll section on the SUSD website and in the Payroll Office.

Q. 6. How do I stop having my pay deposited and be issued a check? (Top)
A. Complete the Direct Deposit Authorization form. in Payroll section on the SUSD website and in the Payroll Office.

Q. 7. How do I change my address that my check and/or W-2 is mailed to? (Top)
A. Complete a Employee Info and Address Change Form and send it to Human Resources. The form is available on Human Resources Department on website or contact Human Resources Department.

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Purchasing/Accounts Payable

Sahuarita Unified District is guided in procurement procedures by several established principles. These guiding principles include but are not limited to:

--Conducting all procurement in accordance with Arizona State Law, rules, regulations and Sahuarita Unified School District Governing Board policies.

--Obtaining the best quality for the best price in a timely manner, when needed.

--Maximizing and encouraging fair competition, and providing interested and qualified vendors with an opportunity to offer their products and/or services to the District.

FORMS

Bulk Mailing Instructions
Due Diligence Form
Employee Receipt Policy
Price Quotations
Purchasing Checklist
Purchasing Policies and Procedures Handbook
Request for Written Quote
Sole Source Document
Staff Travel Form
Travel Checklist
Travel Procedures
Travel Reimbursement Form
Travel Reservation Form
Vision Purchasing Requisition Template
Warehouse Requisition Template

COOPERATIVE PURCHASING

Cooperative Purchasing Contracts Available to SUSD Employees:
--Arizona Department of Education
--Mohave Educational Services
--State of Arizona
--Strategic Alliance for Volume Expenditures (S.A.V.E)
--The Cooperative Purchasing Network (TCPN)
--US Communities
--Western States Contracting Alliance (WSCA)

Vendors Registration Information:
To be on our vendor list - Please complete the Vendor Registration Form and return it to our office along with a W-9 Form.

Vendor Registration Form
W-9 Form
Purchase Order Terms and Conditions

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Finance

AASBO Finance Manual
Classroom Site Fund 301 Impact FY 2011
CAFR
FY 2008-2009 Annual Financial Report
Historical Tax Rate
M & O Budget Summary

Resources:
--Arizona Association of School Business Officials
--Arizona Department of Education
--Arizona State Board of Education
--State of Arizona Office of the Auditor General
--Arizona State Legislature
--Arizona Revised Statutes

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Warehouse

Equipment Transfer Form
Warehouse Requisition
Warehouse catalog

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Student Activity/Auxiliary

Auxillary Account Transfer Form
Cash Collection Report
Check Request Form
Employee Receipt Policy
Minutes Form
PO Increase Request - Special Accts.
Purchasing Policies Handbook
Requisition Master – Auxiliary/Revolving Fund
Requisition Master Student Activity
Student Activity Fundraiser Approval Form
Student Activity Transfer Form

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Food Service

Sahuarita Unified School District participates in the National Child Nutrition Program administered by the United States Department of Agriculture. We meet the Federal guidelines for breakfast and lunch meals. All of our schools operate salad bars which help reinforce “healthy” food choices.

Catering Menu Form
Nutritional Standards
Wellness Policy
Meal Prices
Resources
Free and Reuduced Application Form

Sahuarita’s Food & Nutrition Department would like to provide our consumers with credible, accurate, and practical resources about health and nutrition. Below you will find websites that will provide you access on topics from A-Z. This will help answer questions that most often get asked:

One size doesn't fit all. MyPyramid offers personalized eating plans, interactive tools to help you plan and assess your food choices, and advice to help you.

FNIC web site has a very large range of information for consumers. They cover more than 70 topics including Child Nutrition and Health, Dietary Guidelines, Food Safety, Heart Health, and General Nutrition.

This user-friendly website from USDA’s Food and Nutrition Information Center provides access to a variety of food and nutrition publications that are mostly full-text and specifically geared to answer the questions consumers most often ask.

Nutrition.gov provides easy access to the best food and nutrition information from across the federal government. Users can find practical information on healthy eating, dietary supplements, fitness and how to keep food safe.

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Tax Credit

Arizona taxpayers may donate up to $400 for married and $200 for single status to Sahuarita schools for the extracurricular activities of their choice and take a dollar-for-dollar credit off their Arizona state income tax liability. The Tax Credit donation may also count as a tax-deductible donation on the federal tax return. Please see your tax professional for more information.

The Tax Credit donation must be received by midnight December 31st in order to take the tax credit in the current year .

AZ Extracurricular Tax Credit Information
AZ Tax Form 322
Important Tax Credit Facts
Tax Credit Expenditure Determination Chart

Tax Credit Eligibility Flowchart
Tax credit Brochure – Please download the brochure, fill it out, include your check and mail it back. You will receive your receipt for tax purposes by mail.

Receipt Issued When Funds Received

A pre-numbered receipt will be issued for each payment. The receipt will include the school’s name and address, the school district’s name and tax ID # the taxpayer’s name and address, the amount paid and the date it was received or postmarked. If a specific activity or program is being supported, it will be listed on the receipt. If a fee is being paid on behalf of a specific student, the receipt will detail the name of the student and the amount of the fee. The donor’s social security number is not to be listed on the receipt.

Once a receipt has been generated, no refunds will be issued.

Facility Request for Use
Facilities User Guide
Rental Fees
Contact Business Services for inquiries on Gifts and Donations.

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